The protection of your personal data is of particular concern to us. We process your personal data (hereinafter referred to as "data") exclusively in accordance with the legal provisions. With this privacy policy, we aim to inform you comprehensively about the processing of your data in our company and your data protection rights and claims in accordance with Article 13 of the European General Data Protection Regulation (EU GDPR).
1. Who is responsible for data processing and who can you contact?
The responsible party is
Kunststofftechnik Rodenberg GmbH
Im Seefeld 3
31552 Rodenberg
Telephone: +49 (0) 57 23/94 09-0
Fax: +49 (0) 57 23/94 09-46
Email: verkauf@ktrgmbh.de
The company's data protection officer is
Bernhard Brunner
Projekt 29 GmbH & Co. KG
Ostengasse 14
93047 Regensburg
Email: anfragen@projekt29.de
Tel.: 0941-2986930
2. What data is processed and from which sources does this data originate?
We process the data that we have received from you as part of contract initiation or execution, based on consents, or as part of your application to us or in the context of your employment with us.
Personal data includes:
Your master/contact data, including for customers e.g., first and last name, address, contact details (email address, telephone number, fax), bank details.
For applicants and employees, this includes e.g., first and last name, address, contact details (email address, telephone number, fax), date of birth, data from resumes and job references, bank details, religious affiliation.
For business partners, this includes e.g., the designation of their legal representatives, company, commercial register number, VAT ID number, company number, address, contact person contact details (email address, telephone number, fax), bank details.
In addition, we also process the following other personal data:
- Information about the type and content of contract data, order data, sales and document data, customer and supplier history, as well as consulting documents,
- Advertising and sales data,
- Information from your electronic communication with us (e.g., IP address, login data),
- Other data that we have received from you as part of our business relationship (e.g., in customer meetings),
- Data that we generate from master/contact data and other data ourselves, such as through customer needs and customer potential analyses,
- The documentation of your consent to receive newsletters, for example.
3. For what purposes and on what legal basis are the data processed?
We process your data in accordance with the provisions of the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act 2018 in its currently valid version:
- for the performance of (pre-)contractual obligations (Art. 6 para. 1 lit. b GDPR):
The processing of your data takes place for the purpose of contract processing online or in one of our branches, for the processing of your employment with our company. The data is processed, in particular, during business initiation and during the execution of contracts with you.
- to fulfill legal obligations (Art. 6 para. 1 lit. c GDPR):
Processing your data is necessary to fulfill various legal obligations, e.g., from the Commercial Code or the Tax Code.
- to protect legitimate interests (Art. 6 para. 1 lit. f GDPR):
Based on a balance of interests, data processing may take place beyond the actual fulfillment of the contract to protect legitimate interests of us or third parties. Data processing for the protection of legitimate interests occurs, for example, in the following cases:
- Advertising or marketing (see No. 4),
- Measures for business control and the further development of services and products;
- Maintaining a group-wide customer database to improve customer service
- As part of legal enforcement.
- within the scope of your consent (Art. 6 para. 1 lit. a GDPR):
If you have given us your consent to process your data, e.g., to receive our newsletter.
4. Processing of personal data for advertising purposes
You can object to the use of your personal data for advertising purposes at any time in whole or for individual measures, without incurring costs other than the transmission costs according to the basic tariffs.
We are entitled under the legal conditions of § 7 para. 3 of the German Unfair Competition Act (UWG) to use the email address you provided when concluding the contract for direct advertising for our own similar goods or services. You will receive these product recommendations from us regardless of whether you have subscribed to a newsletter.
If you do not wish to receive such recommendations by email from us, you can object to the use of your address for this purpose at any time without incurring any costs other than the transmission costs according to the basic tariffs. A message in text form is sufficient for this. Of course, an unsubscribe link is included in every email.
5. Who receives my data?
If we use a service provider within the meaning of order processing, we nevertheless remain responsible for the protection of your data. All order processors are contractually obligated to treat your data confidentially and to process it only within the scope of the service provision. The order processors commissioned by us receive your data if they need the data to fulfill their respective service. These include, for example, IT service providers that we need for the operation and security of our IT system, as well as advertising and address publishers for our own advertising campaigns.
Your data is processed in our customer database. The customer database supports the improvement of the data quality of the existing customer data (duplicate cleansing, moved/deceased marks, address correction), and enables enrichment with data from public sources.
This data is provided to group companies if necessary for contract processing. The storage of customer data is company-specific and separate, with our parent company acting as a service provider for the individual participating companies.
In the event of a legal obligation and within the scope of legal enforcement, authorities and courts as well as external auditors may be recipients of your data.
In addition, for the purpose of contract initiation and fulfillment, insurance companies, banks, credit agencies, and service providers may be recipients of your data.
6. How long will my data be stored?
We process your data until the termination of the business relationship or until the expiry of the applicable statutory retention periods (e.g., from the Commercial Code, the Tax Code, the Home Act, or the Working Hours Act); beyond this, until the conclusion of any legal disputes in which the data is needed as evidence.
7. Are personal data transferred to a third country?
In principle, we do not transfer any data to a third country. Transfer only takes place on an individual basis on the basis of an adequacy decision of the European Commission, standard contractual clauses, appropriate guarantees, or your express consent.
8. What data protection rights do I have?
You have the right to information, correction, deletion, or restriction of the processing of your stored data at any time, the right to object to the processing, as well as the right to data portability and the right to lodge a complaint in accordance with the requirements of data protection law.
Right to information:
You can request information from us as to whether and to what extent we process your data.
Right to rectification:
If we process your data that is incomplete or incorrect, you can request the correction or completion of this data from us at any time.
Right to erasure:
You can request the deletion of your data from us if we process it unlawfully or if the processing disproportionately interferes with your legitimate interests. Please note that there may be reasons that prevent immediate deletion, e.g., in the case of legally regulated retention obligations.
Regardless of the exercise of your right to deletion, we will immediately and completely delete your data, provided that there is no legal obligation to retain it.
Right to restriction of processing:
You can request us to restrict the processing of your data if
- you dispute the accuracy of the data, for a period that allows us to verify the accuracy of the data.
- the processing of the data is unlawful, but you refuse to delete it and instead request that its use be restricted,
- we no longer need the data for the intended purpose, but you need it to assert, exercise, or defend legal claims, or
- you have objected to the processing of the data.
Right to data portability:
You can request us to provide you with the data that you have provided to us in a structured, common, and machine-readable format and to transmit this data to another responsible party without hindrance from us, provided that
- we process this data on the basis of your consent given and revocable or for the performance of a contract between us, and
- this processing is carried out using automated procedures.
If technically feasible, you can request us to transmit your data directly to another responsible party.
Right to object:
If we process your data for legitimate interests, you can object to this data processing at any time; this would also apply to profiling based on these provisions. We will then no longer process your data unless we can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims. You can object to the processing of your data for the purpose of direct advertising at any time without giving reasons.
Right to lodge a complaint:
If you believe that we are violating German or European data protection law in the processing of your data, we ask you to contact us so that we can clarify any questions. Of course, you also have the right to contact the supervisory authority responsible for you, the respective state office for data protection supervision.
If you wish to assert any of the aforementioned rights against us, please contact our data protection officer. In case of doubt, we may request additional information to confirm your identity.
9. Am I obliged to provide data?
The processing of your data is necessary for the conclusion or fulfillment of your contract with us. If you do not provide us with this data, we will usually have to refuse to conclude the contract or be unable to execute an existing contract and consequently terminate it. However, you are not obliged to give consent to the processing of data that is not relevant or legally required for contract fulfillment.